Exhibit and Support Opportunities

Reach Your Market -- Download the Exhibit and Support Prospectus
ADEC is one of the oldest interdisciplinary organizations in the field of dying, death and bereavement. Its nearly 2,000 members include a wide array of mental and medical health personnel, educators, clergy, funeral directors and volunteers.

The Annual Conference welcomes more than 500 of the leading experts in the field of death education and counseling all under one roof. Don’t miss your chance to introduce your products and services, or remind your already loyal customers of your dedication to the field.

Exhibit Opportunities

Download the Exhibit/Support Contract.

Tabletop Exhibit Opportunities
Displays of products, publications and services at the Annual Conference provide valuable interaction
between the organizations providing products, publications and services relative to the field of dying,
death and bereavement and the professionals who value them. The ADEC Exhibit Area, ADEC Bookstore
and Poster Presentations will all be in one room this year, along with breaks and receptions, allowing for
increased traffic and maximum exposure.

Tabletop Exhibit Specifications
Exhibits include one complimentary full meeting registration, one 6-foot-by-30-inch draped table, two
chairs, exhibitor ribbon, identification sign and listing in the final program. Exhibitors are responsible for all taxes on items sold at the meeting.

Take advantage of the book-selling opportunities. All books with an ISBN number will be sold through the
ADEC Bookstore at the Annual Conference, with the exception of those exhibitors who have registered to
sell their ISBN books at their exhibit table. Exhibitors who are selling their products should have a sufficient supply of books, as the ADEC official Bookstore will not have these books onsite. Self-published books may be sold directly to attendees in the exhibit area from assigned tables at no additional fee.

Tabletop Exhibit Costs
Tabletop Exhibit with one full registration to attend full conference activities (Wednesday – Saturday):

  ADEC Member ADEC Nonmember
Books with ISBN numbers will not be sold: $500 USD $600 USD
Books with ISBN numbers will be sold: $600 USD $700 USD

Additional registrations can be purchased at the discounted ADEC membership registration rate.

Exhibit Schedule

Wednesday, April 7
8:00 a.m. – 5:00 p.m.

Exhibit Set-Up
Thursday, April 8
9:00 a.m. – 1:45 p.m.
 Exhibit Hall Open
2:45 p.m. – 5:00 p.m. Exhibit Hall Open
Friday, April 9
9:00 a.m. – 2:00 p.m. Exhibit Hall Open
3:00 p.m. – 7:30 p.m. Exhibit Hall Open
Saturday, April 10
12:30 p.m. Exhibit Dismantle

Tabletop Exhibit Space Assignment Policy
Exhibit space locations will be assigned on a first-come, first-served basis. Space will not be assigned
without full payment. ADEC reserves the right to determine final exhibit space assignments and to accept
or reject any exhibit.

Hospitality Suite/Event Scheduling
Exhibitors and Sponsors are encouraged to host hospitality suites or other events during the course of the ADEC Conference; however these events cannot conflict with any scheduled ADEC conference activities.

“Take One” Literature Display
An unsupervised exhibit station where brochures, educational materials, publications, newsletters and
surveys will be placed so attendees can browse at their leisure. Companies interested in participating in the “Take One” display will ship materials directly to the Hyatt Regency Crown Center in Kansas City at their expense. ADEC staff will make sure that materials are displayed in the “Take One” area during the Annual Conference. Leftover materials will not be returned.
“Take One”: $250 USD (per promotional piece)

“Stuff It” Registration Bag Stuffer
Reinforce your impact at the 32nd ADEC Annual Conference, make an announcement or promote your organization with this unique opportunity. Take advantage of a limited number of marketing pieces stuffed into the registration bag distributed to all attendees. ADEC reserves the right to review and approve any and all materials to be included in the registration bag. You will be responsible for supplying the materials and for the corresponding shipping charges to the Hyatt Regency Crown Center in Kansas City.
“Stuff It”: $350 USD (per promotional piece)

Support Opportunities

ADEC Support Program
ADEC welcomes commercial businesses, non-profit organizations and individuals to provide educational grants in support of the ADEC Annual Conference. As a supporter of the conference, you demonstrate your dedication to learning and information-sharing by the leaders in the thanatology field.

ADEC Commercial Support Program
All Commercial Support Packages for the Annual Conference include the following PLUS the specific benefits outlined below for each support level:

Platinum Commercial Supporter/ Opening Reception Supporter – $10,000

Gold Commercial Supporter/Meet the Authors Reception Supporter – $5,000

Silver Commercial Supporter/ Farewell Gathering Supporter – $2,500

Bronze Commercial Supporter/ Refreshment Break Supporter – $1,000

Bronze Commercial Supporter/ Contemplation Reflection Room Supporter – $1,000

ADEC Non-Profit Support Program
The support opportunities available to commercial entities and listed on the preceding page are also available to non-profit organizations. In addition, several non-exclusive opportunities are also available only to non-profit organizations. All Non-Profit Support Packages for the Annual Conference include the following PLUS the specific benefits outlined below for each support level:

Premium Non-Profit Supporter/Conference Bag Supporter – $4,000

ADEC Member and Individual Support Program – minimum contribution $500
ADEC members, institutional members and nonmembers are encouraged to support ADEC and its Annual Conference. These contributions cover expenses not tied to a specific event or item at the Annual Conference and are available in any amount. Your contribution will be acknowledged in the conference program, on the ADEC Web site and through appropriate signage at the meeting.

ADEC Forum Advertising Opportunities
Advertise in the April issue of The ADEC Forum and reach more than 500 experts in death and dying at the
32nd Annual Conference. The Forum will be included in each onsite registration bag, so your message is sure to reach every attendee.

 
Members
Nonmembers
1X
1X
Full-page
$375
$562
1/2 page
185
280
1/4 page
105
165
1/8 page
60
90

Reservation Deadline: Reservations for ad space should be made by January 8, 2010. All digital artwork/copy must be submitted to ADEC Headquarters by February 5, 2010.

Plus, advertise in The Forum year-round! For more information or to download the contract, visit www.adec.org.